Employees work at a company office in Tokyo
Employees work at a company office in Tokyo REUTERS/TORU HANAI

Saying no to your boss is very difficult to do, considering how you always intend to please him to make a good impression at the office. However, there are times when situations leave you with no better choice. Here are some ways on how to say no to your boss without compromising your job and working relationship.

1. Provide alternatives

Instead of plainly saying no, you cannot handle more work, you can provide alternatives to make it easier for your boss. It is also best to showcase these options when your boss is not busy. Discuss the task at hand then provide possible solutions that will help your boss divide the pressure among several other coworkers or workdays.

2. Present a substitute

You might also find another colleague who is willing to take on the load if you cannot. Be prepared to have someone gain credit for taking on the responsibility, too. Instead of saying no to your boss, tell him that you know someone who is equally or more capable of finishing the job and then pass on the work.

3. Be apologetic

Your tone when saying no to your boss should be apologetic and compassionate. You should show that you care about your job and the matter that is supposed to be relayed to you but circumstances do not allow in the meantime. You do not have to provide a detailed explanation. When learning how to say no to your boss, keep explanations short. Employees should learn that it is okay to say no to their boss sometimes.

4. Provide an immediate response

Sometimes, your boss will give you time to decide whether or not you can handle the task. You should make your decision within a reasonable span of time and learn how to say no to your boss immediately so he can look for other options if you say no. Saying no at the last minute only adds pressure and will most likely put you in a bad light.

5. Be honest

Never lie about why you have to say no. If your boss eventually finds out the truth, you might lose certain privileges or even your job. When learning how to say no to your boss, do not exaggerate things in an attempt to sound more reasonable. Forbes Magazine says it is better to show, rather than tell your boss that you are already overloaded with work.